Event Calendar Tutorial

A guide to creating calendar events

Add your event: Use our event form

Log in: You must be logged in with your Cornell College user id to add events. 

Fields: Fill in each field; required fields include an asterisk. A few notes:

• Submitter Information: All events require contact information for the person submitting the calendar event in case we have questions for you prior to publishing. 

• On/Off Campus: Default is on-campus. If your event is off-campus the drop-down box allows you to choose that option.

• Category: This field aligns with calendars that can be embedded elsewhere on the Cornell website—music events will appear on the Depart of Music performances page, for instance. Viewers can  filter, find, and subscribe to events by category.

• Location Type: If you select Online or Hybrid you will be prompted to enter information about the digital meeting. We prefer you do not put a Zoom link directly in the calendar event for security reasons. 

• Campus Location: Find your building or location in the drop down box. Rooms within each building are located on the next line within a drop down box (contact calendar@cornellcollege.edu if you have additions to suggest). 

• Date, Time, Duration: A start date and time is required for all entries. End date and time is not required, but can be helpful for timing purposes. Duration is fully optional and likely won’t be used often but is available.

• Repeat: There is an option to list a daily/weekly/monthly/annual recurrence. Since these don’t typically work with the block schedule, you can get a copy of your event after you submit it by clicking “Submit another event.” This causes a new form to be prepopulated with the same event information you just submitted—a copy to work from. 

• Audience: Choose one or more audiences. “Community” in this sense means you plan to open the event to people outside our students, faculty, and staff—this category includes alumni, families of current students, friends of the college and town residents, or guests from other colleges.

• Event Type: Event Types (such as Career and Fine Arts) are another way that viewers can filter, find, and subscribe to events.

• Contact Info: This is the information visible to the calendar viewers and a contact and email are required, phone number is optional. This can be an individual, student group,  or department, and generic email addresses such as student_health@cornellcollege.edu are preferred over email addresses associated with your personal email address due to phishing attempts on campus.

• Does your event require tickets? If so, use the next two fields. (Note that tickets can be free for events if you need a method to limit attendance due to space or materials constraints.) 

  • Cost: Enter the cost per ticket in this field if you are charging admission. Most events on campus will be free so this field is not required in those instances. You might, however, want to make use of this field for free events when including “Community” as an audience to help increase attendance. 

  • Purchase tickets: You can list costs, link to the reservation page, list contact info, etc.

• Description: Tell people what to expect about your event here. There are no space limitations so share as much as you think people will need to know to choose to spend time at your event.

• Web Link: Is there more information on your web page that you want people to reference about the event or your program or group? Add a link here.

• Add an event image: More info to come soon on sizing. Be sure your photo is saved with a title describing the image.

Preview: You will see a preview of your event listing before you submit it.

Changes? If something about your event changes you will need to notify calendar@cornellcollege.edu to make those updates.

Review period: All events are human-reviewed prior to publishing so will not be immediately available. If you do not see your event published within two (2) business days, contact calendar@cornellcollege.edu so we can assist you.