Mail Metering and Shipping

Mail is metered throughout the day and leaves campus at 3 p.m. daily with the exception of U.S. postal holidays. All mail to be metered must:

• Have the pink mail instruction slip attached to the single piece or the bundle (pink slips are available in bundles at the Mail & Service Center)

• Be prepared by stacking envelopes in the same direction

• Have all flaps in the closed position (if envelopes need to be sealed)

• Separate sealed envelopes from unsealed envelopes

Do not mix campus mail and stamped mail. If we do not catch this error before processing, you will be charged postage cost when it is not needed.

Please separate foreign from domestic mail.

Addressing

• A label or printing directly onto the envelope is preferred over handwritten addresses. The Mail & Service Center can print your mailing list onto envelopes.

Various Classes of Mail and USPS Special Services

First Class Mail

• Letters, postcards, and large envelopes can be mailed First Class.
• Unusually shaped mail, like square or vertical envelopes, lumpy envelopes, rigid envelopes, and mail with clasps, string, buttons, or wax seals must be hand-canceled. They are charged a non-machineable fee even if they weigh less than 1 ounce.
• If a mailpiece exceeds the maximum length, height, or thickness, it will be charged at the next higher price and mailpiece category.Large envelopes that exceed maximum dimensions, are rigid, non-rectangular, or not uniformly thick, are charged package prices.

Packages

• There are several services providing delivery, with pricing based on weight, size, and zip code. Tell us about your project and we can help determine the best delivery method.

Marketing Mail (Bulk Mailings)

• The Mail & Service Center holds a nonprofit standard mail permit with the Mount Vernon Post Office to allow us to benefit from standard mailing cost savings. This provides the college with the ability to process large mailings at a cost of about one-third that of first-class mailing.
• In order to use bulk mailing, the Mail & Service Center must print the non-profit indicia on envelopes; we also can print your mailing list on the envelopes.
• We cannot print the non-profit indicia on the envelopes after they are stuffed.
• Please indicate on your pink mail slip that you would like to use the non-profit permit.
• College departments as well as official student and faculty organizations can use the permit.
• It applies to domestic mailings only.
• Marketing mail describes a service that has no promised delivery standards but is usually delivered in a week within the continental United States and usually not more than five days within a radius of 500 miles.

In order to take advantage of these savings, the following is required by the Post Office:

• Minimum of 200 pieces.
• All pieces must be the same size and weight.
• Contents must be the same in each mail piece. No personalization other than name and address can be placed on any piece.
• Contents must identify the material as college-related or bear the Cornell College address, and must be Cornell-sponsored. Please provide a sample for the Mail & Service Center so we can determine if your mailing meets the nonprofit guidelines.
• Pieces must be less than 16 oz.
• The return address must state on the top line the permit holder’s name:

Cornell College
600 1st Street SW
Mount Vernon, IA 52314

• Must have indicia in the upper right hand corner of the envelope in place of postage. For example:

Non-Profit Org.
U.S. Postage
Paid
Mount Vernon, IA
Permit No. 4

• The USPS will recycle undeliverable marketing mail. It will not be returned to sender.
• The USPS can open standard mailing pieces for content inspection.
• Standard mailings cannot contain bills, statements, or personal messages.
• Standard mailings are for domestic mail only.

Special Services

Certified Mail

• provides you with a mailing receipt and a record of delivery is maintained at the recipient's post office for two years. A return receipt provides you with proof of delivery and can be obtained for an additional fee. Certified mail service is available for first class mail only. No insurance coverage is provided. A numbered label and completed receipt must be affixed. You can obtain these labels from the Mail & Service Center.

Return Receipt

• is your proof of delivery. It is available for insured mail, and with certified, registered, and domestic express mail shipments. Be certain to identify your mail box and department name on any return receipts so we can route them back to you.

Registered Mail

• service can only be provided through a US Post Office.

Insured Mail

• Insurance coverage can be purchased for your packages for up to $5,000 in indemnity to protect against loss or damage. Shipping insurance costs are based on the item's declared value. There are limitations for insuring some products and certain items. 

Foreign Mail

• Most items are mailable to foreign countries. A customs form is required on all packages. The Mail & Service Center has shipping software to generate the customs form.

Personal Mail - Incoming and Outgoing

Outgoing Personal Mail

• Outgoing personal mail is handled along with college mail. 

Incoming Personal Mail

• Faculty and Staff should not receive personal mail of any kind. The Mail & Service Center has the right to refuse delivery of any personal packages.

Shipping Couriers

We have accounts with USPS, UPS, FedEx, and DHL

Overnight shipping

We use UPS and US Postal Service as our overnight couriers. Please note that only US Postal Service can deliver mail to Post Office Boxes.

Envelopes and Packaging

• Bubble envelopes, 9x12 envelopes, and standard business envelopes are available for purchase at the Mail & Service Center.
• Packaging tape is available for free.
• Used boxes are placed on a table outside of the Mail & Service Center for recycling and can be grabbed for re-use before the cleaning service moves them to the recycle bin.