Grade Submission Instructions

Entering grades in Self-Service

All course instructors are expected to submit their grades online using Self-Service. Please review the instructions prior to submitting your grades. Important note: grades cannot be changed or comments edited after you have clicked the “submit final” button.

1. Log in to Self-Service to submit your grades (not Moodle). 
2. Choose the Classes tab
3. Choose the Course Management tab
4. Navigate to your course using the Period (block) and Course dropdowns 
5. Choose Overall Grades from the left menu
6. Report a grade for everyone attending the course. To include a note in Grade Comments with the grade:
   1. Enter the grade
   2. Select Save
   3. Enter your note in Grade Comment
   4. Select Save again

   A-C grades

   Enter the student letter grade. Add grade comments if desired.

   C- or below grades

   Include a grade comment for letter grades C- or below. The Academic Review and Regulations Committee finds these comments helpful when deciding on probation or suspension. Notes cannot be entered by faculty after hitting Submit Final.

   W or WH grades

   If a student has completed the process for a 15-day withdrawal or a withdrawal for health, ‘W’ or ‘WH’ will be recorded already.  If no ‘W’ or ‘WH’ is entered and you thought the student was seeking a ‘W’ or ‘WH’, enter the grade the student earned and it will be changed if the student’s petition is approved later. Please add a note under grade comments as appropriate.

   I (incomplete) grades

   The grade ‘I’ for an Incomplete must be approved in advance by the Registrar. Incompletes are given only when extenuating circumstances apply. This is a contractual agreement between the student and instructor; therefore, an Incomplete Request must be initiated by the student, completed by the instructor, and submitted to the Office of Registrar along with documentation supporting the student’s reason for needing the Incomplete. This form must be considered in process at the Registrar’s Office by day grades are due for the relevant block.

   Incomplete Reqest

7. Click Submit Final to complete grade reporting. Once this is done you can no longer edit grades and must submit a grade change request to change a student grade.

   Change of Grade Form

8. Report a Last Day of Attendance for anyone who does not complete the class.

   When submitting grades, faculty are required to record the last date of attendance (LDA) in Self-Service for any student who does not complete the class, meaning they stopped attending and participating prior to the last day of the block. This includes students who have petitioned for a W or WH in the course and students who have requested an Incomplete. This can be done in the Overall Attendance section (the same place where you submit attendance on day 4). 

   Attendance Policy

Reporting deadlines

Questions? 

Contact registrar@cornellcollege.edu or 319-895-4347.