4.0 Cornell's World Wide Web Site

The mission of the Cornell College Website is to represent the college to all internal and external constituencies in a timely and effective manner; to facilitate communication and community among all constituencies; to support and enable teaching and learning, recruiting, retention, fund raising, and alumni relations; and to facilitate departmental and administrative transactions and operations. Because the Website is the first and sometimes only source of information about the college for external constituencies, "official" pages (defined below) must reflect the college with professionalism and accuracy. The college community shares in the responsibility for the image portrayed through the website, and Cornell's policies apply   to the virtual campus as well as the physical campus. The college reserves the right to remove pages based on established criteria.

4.1 Official Pages

4.1.1 Mission
Official pages present official information about the college with consistency, professionalism, and accuracy.

4.1.2 Development and Management
Official pages are maintained by the Office of Marketing and Communications, an academic department/program, administrative office, or committee chair. Each administrative office and academic department or program will have a website. Committees and affiliated organizations such as academic honor societies may have a website and designate a content provider. The Web Content Editor in the Office of Marketing and Communications will maintain a list of academic department and administrative office web content providers and will assist them and review pages annually.

4.1.3 Content providers
Each academic department or program, committee, or administrative office, must designate a content provider responsible for the content of its official Web pages.

4.1.4 Standards and Requirements
Official pages are the only pages that require official Cornell College Web templates to ensure a strong and unified visual identity for the college. Official pages reside on the content management system.

Content providers are responsible for ensuring the accuracy and timeliness of the content and are expected to reply in a timely and responsible fashion to e-mail queries.
No commercial activity (including selling products or use of banner ads) is allowed except as noted in section 4.3.3. No fund-raising activity is allowed except as approved by the Director of Development.

4.1.5 Web Site Support
Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run, providing support for the software needed to design and maintain the Web site, developing applications for official pages, and providing general training for Website creation and maintenance.

4.2 Course-Related Pages

4.2.1 Mission
Course-related pages are designed to enhance the teaching and learning experience.

4.2.2 Development and Management
Course pages can be edited on Content Management System (CMS) templates or using html editors such as Dreamweaver. Course pages may also reside on the password-protected course management software.

4.2.3 Content providers
The faculty member teaching the course is responsible for his or her course pages.

4.2.4 Standards and Requirements
Course pages are served from courses.cornellcollege.edu and require a reference to Cornell College.  

4.2.5 Web Site Support
Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run and providing support for the software needed to design and maintain the Web site. The Academic Media Studio is responsible for assisting in the development of course pages.

4.3 Other Pages

4.3.1 Student Organizations

4.3.1.1 Mission
Student organization pages represent officially recognized student organizations to internal and external constituencies.

4.3.1.2 Development and Management
Student organization pages can be edited on the CMS templates or using html editors such as Dreamweaver.

4.3.1.3 Content providers
Each student organization must designate a content provider responsible for developing and updating its pages.

4.3.1.4 Standards and Requirements
Every student organization homepage must provide a standardized link to the organizational pages disclaimer:

Views and opinions expressed are strictly those of the content providers, who assume responsibility and liability for the content of their documents; the contents have not been reviewed or approved by Cornell College. Please address all comments and other feedback to the content provider .

Every Organizational Page must include a standardized link to its Content provider, who is expected to reply in a timely and responsible fashion.

If the college discovers a student organization homepage is missing the disclaimer link, the content provider may be contacted by Marketing and Communications and given five days to link it. If the link is not added after five days, the page will be taken down.

Student organization pages shall not be used for personal profit but may be used to raise funds for the organization's activities.

4.3.1.5 Web Site Support
Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run, providing support for the software needed to design and maintain the Web site, and providing general training for Website creation and maintenance.

4.3.2 Personal Pages

4.3.2.1 Mission
Personal pages provide a space for creative and personal expression for Cornell faculty, staff, and students.

4.3.2.2 Development and Management
Members of the faculty, staff, or student body may choose to have a personal web site.

4.3.2.3 Content providers
Members of the faculty, staff, or student body are responsible for the content of their personal web pages.

4.3.2.4 Standards and Requirements
Content providers must place on their personal page homepage a standardized link to the personal pages disclaimer:

Views and opinions expressed are strictly those of the content providers, who assume responsibility and liability for the content of their documents; the contents have not been reviewed or approved by Cornell College. Please use the e-mail link on each specific page to address all comments and other feedback to the content provider of that page.

Every personal page must include a standardized link to its content provider, who is expected to reply in a timely and responsible fashion.

If the college discovers a personal page homepage is missing the disclaimer link, the content provider may be contacted by Marketing and Communications and given five days to link it. If the link is not added after five days, the page will be taken down.

Personal pages shall not be used commercially for personal profit.

4.3.2.5 Web Site Support
Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run, providing support for the software needed to design and maintain the Web site, and providing general training for Website creation and maintenance.

4.3.3 Commercial Pages

4.3.3.1 Mission
Vendors working in conjunction with the college to provide services to students, faculty, staff, or alumni may be permitted to have Web pages on college servers.  Such vendors must be recommended by the Vice President for Business Affairs and approved by the Office of Marketing and Communications.  These pages are to be used to publish information about the services provided and may be used for commercial activities directly related to the college.

4.3.3.2 Development and Management
The college is not responsible for planning, building, servicing, or maintaining commercial pages.

4.3.3.3 Content providers
Each vendor must designate a content provider responsible for developing and updating its pages, and report the identity of that provider to Marketing and Communications.

4.3.3.4 Standards and Requirements
The Office of Marketing and Communications must approve the design of commercial pages, which must include a link to the Cornell College home page and content provider link.

4.3.3.5 Web Site Support
While the college is not responsible for maintaining commercial pages, Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run and for providing network support.

4.3.4 Non-Profit Organizations

4.3.4.1 Mission
Non-profit organizations with a reasonable relationship to the mission of the college may be eligible to have Web pages hosted on college servers. The purpose of hosting non-profits is to provide information to the college community. Eligibility is determined by the Office of Marketing and Communications, which also has the authority to remove pages deemed too highly political or advocative.

4.3.4.2 Development and Management
The college is not responsible for planning, building, servicing, or maintaining non-profit pages.

4.3.4.3 Content providers
Each non-profit must designate a content provider responsible for developing and updating its pages, and report the identity of that provider to Marketing and Communications.

4.3.4.4 Standards and Requirements
The Office of Marketing and Communications must approve the design of non-profit organizations using Cornell College's domain name. Non-profit organizations using Cornell's domain name must include a link to the standard non-profit page disclaimer:

Cornell College provides Web space for eligible non-profit organizations with a reasonable relationship to the mission of the college. The college is not responsible for the content of these pages.

4.3.4.5 Web Site Support
While the college is not responsible for maintaining non-profit organization pages, Information Technology is responsible for maintaining the machines upon which Web publishing software and databases run, and for providing network support.

4.4 Regulating Content
Cornell College does not regulate Website content of course, personal, student organization, commercial, or non-profit pages unless they are found to violate college regulations or include illegal content. Illegal content includes hate speech, child pornography, or inappropriately sharing copyrighted material.

4.4.1 Taking down a page/site
If a personal, student organization, or non-profit site is found to be missing a required disclaimer from its homepage, Marketing and Communications will contact the content provider and ask for a link to the disclaimer within five days. If this does not take place, the page will be taken down.

In the case of a website that meets the requirements of a disclaimer but has been reported as inappropriate, a committee will be convened as needed to judge whether a website violates college regulations and/or is illegal and can be taken down. Membership of the committee will be the chair of TPAC (Technology Policy Advisory Committee), Director of Marketing and Communications, College Librarian, Dean of Students, and the Web Manager, or their designates.

If a Website affects the performance of the college's network (due to heavy traffic or other reasons), or if it impedes the mission of the college Website, the college has the right to take down that Website temporarily before the above-mentioned committee reaches a decision.

Policy Updated May 2009