Graduating Senior's Email/Network Accounts

This notification is intended for graduating seniors only and provides instructions for the following areas. 

  1. The availability of your Cornell email account after graduation.
  2. When all data stored in your email, Google Docs, Google Drive, Google Sites, personal home directory (H:) and personal web pages (W:) will be removed from the Cornell College and Google Apps servers.
  3. How to configure "Email Forwarding for Life" for your Cornell email address. 

 

Dates to Remember

All graduating students will have access to their email account and personal web page through September 30th via any computer that has access to the Internet. As usual, you can access your email via http://www.cornellcollege.edu/student-gateway/index.shtml.

On October 1st, your Gmail, Google Docs, Google Drive, Google Sites, personal home directory, and web page will be removed from the Cornell and Google Apps servers. We realize that some of you will be using your email and personal web pages for communication and exposure during your job search. If you do not have another email account setup by September 1st, please contact our network administrator to request a short extension.

Email Forwarding for Life will only be available after you have officially graduated.  It does take some time for final grades to be processed and for the registrar's office to report your status.  As a guideline, please allow two weeks before attempting to enable email forwarding. 

 

Personal Web Pages

Personal web pages may be accessed and updated using a FTP client such as WS_FTP, which is a free application that can be downloaded from the Internet. Use this host address to modify your site: people.cornellcollege.edu

 

Personal home directories

Your (H:) drive is not available from off campus. Please copy any files that you wish to keep to your personal computer or another form of media and remove all remaining data from your personal home directory before leaving school.

 

Google Docs

You can transfer your Google Docs to another Gmail account by following these instructions. If you are the owner of any shared documents for organizations you belong to, please be sure to transfer ownership of those documents to other members of your organization.

  1. Download documents from Google Drive
    1. Click the checkbox(es) next to the item(s) that you'd like to download.
    2. Expand the More drop-down menu, and select Download.
    3. Select a file format to which you'd like convert and download your item, such as Microsoft Word. If you select multiple items, they'll be compressed into a .zip file.
    4. Click Download.
  2. Extract documents from downloaded ZIP
    1. Windows: Right click the ZIP file, click Extract all files.
    2. Mac OS X: Double click the ZIP file.
  3. Upload documents to Google Drive
    1. Use the Google Chrome web browser in order to upload an entire folder to Google Drive. It can be downloaded here.
    2. Click the Upload button.
    3. Click Folder.
    4. Browse to the folder with your extracted Google Drive files.
    5. Click OK.

Google Sites

  1. Steps to take place in your Cornell Google account:
    1. To begin, open the site from within your Cornell Google account.
    2. Go to More Actions -> Manage Site.
    3. Select the “Sharing” option under site settings.
    4. In the section titled “Invite people to join site as owner” type in the email address of the personal account. This will be the new owner.
    5. Make selections under Advanced Permissions as needed.
    6. Click Invite these people. This will send an email to the account listed above which will include a link to the sites current location under your Cornell Google account.
  2. Steps to take place in the personal Google account:
    1. Open Google account and Gmail to view the link to the account we just shared.
    2. This will take you to the Ed Domain login page. At the bottom of the sign in section there is an option to “Sign in with a different account”. Enter the personal account login and password here.
    3. Once you are logged in, open the site and click the More Actions --> Manage Site options.
    4. Select the General option.
    5. At the bottom of the screen in the Site Actions Section there is now an option to Copy this Site. Select this.
    6. Type in the site name and take note of the new URL which should read:
    7. http://sites.google.com/site/(new site name here)
    8. Click the button to Copy Site.

Configuring Email Forwarding for Life

Very Important Notes:

  • Please follow all instructions step by step. Our email system is set up in two parts, Gmail and the Cornell forwarding system. Do not set up forwarding from within the Gmail account. When the Gmail part of your account is removed, forwarding will also stop working unless you use the Cornell forwarding system.
  • When this process is complete, your Google Apps account will no longer exist and any messages sent to your Cornell email address will be forwarded to your permanent 3rd party email address.
  • You will be able to modify your mail forwarding settings at any time by visiting the website given in the instructions below.
  1. Enroll in our Password Management Program: If you have not already enrolled in Cornell’s password management program, you may enroll here - https://secure.cornellcollege.edu/pwreset/. Enrolling will allow you to reset your password in the event that you forget it. If you do not enroll and you forget your password you will be required to take extra steps to verify your identity to the Office of Information Technology. PLEASE ENROLL!!!
  2. Change your password: You will need to change your password once to allow password syncronization with the Gmail servers. This can be done on our password management page - https://secure.cornellcollege.edu/pwreset/. NOTE: If you do not change your password you may get a "username and password" error when you try to transfer your email. 
  3. Transfer Email: Transfer messages in your current Google Apps mailbox to your account of choice using “POP”. (Skip this step if you don’t want to transfer any existing emails)
    1. In your current Cornell Gmail account, you will need to enable POP to allow your email to be copied to a new account. Instructions can be found here.
      https://mail.google.com/support/bin/answer.py?answer=13273
    2. If you are going to be using an existing Gmail account as your address of choice, we suggest you configure that mailbox to pull all of your existing Cornell Google Apps mail to it. Instructions for doing so are at - http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=21288
      1. Please enter your full email address as your username.
      2. Change the server address to pop.gmail.com
    3. The other option is to simply download your existing mail using any standard POP email client such as Outlook express, Thunderbird, or Apple Mail. Instructions for doing so are at - http://mail.google.com/support/bin/answer.py?hl=en&ctx=mail&answer=12103
      1. Please enter your full email address as your username.
      2. Change the server address to pop.gmail.com
    4. These download processes can take several minutes to complete so please verify that you have all your mail transferred before configuring mail forwarding.
  4. Configure mail forwarding: Important! These steps will delete your Cornell Gmail account including all of your email and documents. Only do this after transferring all of your email and documents to a new account!
    1. To complete the forwarding process, visit this page - https://secure.cornellcollege.edu/information_technology/email-forward/index.php.
    2. In the “Forward To” field, enter the email address that you want your Cornell email to be forwarded to.
    3. Select the “Change Email Options” button. Remember, this will automatically delete your existing Google Apps email mailbox.
    4. In the future, if you wish to stop receiving email from your old address you can choose to do so at this location.
    5. Please allow a few minutes for the changes to complete.
  5. Remove POP Settings: Once the email forwarding is set up, the Cornell Gmail account is deleted. Since you can no longer use POP to check email in the account, you will need to remove any settings for POP.
    1. Click on the Settings icon
    2. Select “Settings” from the drop down menu
    3. Select the “Accounts and Import” tab
    4. I think the Cornell account should be listed in the section called “Check mail from another accounts”
    5. If it’s there, you’ll need to remove it.

 

If you have any questions or experience any issues, please submit a work order at this site: http://www.cornellcollege.edu/information-technology/